Job Description

Part-Time Personal Admin Assistant

Lower East Side, Manhattan

On-site

Part-Time – 10-20 hours a week

Hourly rate: $30- $35 per hour

ASAP start

My client, a small real estate investment firm based in the Lower East Side of Manhattan, is seeking a Personal Admin Assistant / Team Assistant to join their close-knit team on a part-time, temporary basis. The role includes a mix of administrative support and hands-on errands. Expected hours are approximately 10–20 per week. Mostly on-site, but some tasks may be completed remotely.

The client is open to considering students and is willing to accommodate class schedules. Please note: they are looking for someone who can provide long-term support. This is an excellent opportunity for a junior or aspiring business support professional looking to gain experience in the real estate investment space.

WHAT YOU’LL DO

• Provide day-to-day administrative and operational support to the Managing Partner and Analyst, including scheduling/admin support related to personal matters (eg. appointments and family events)
• Run personal errands , such as picking up lunch and coffee for the team, grocery shopping, and locating specialty items (e.g., rare sodas or hard-to-find products).
• Coordinate travel logistics for the team, eg. flight bookings, ground transportation, and accommodation bookings.
• Research and book reliable third-party vendors/contractors to resolve on-site technical issues (e.g., optimizing high-speed Wi-Fi on the roof and in the backyard, installing a security camera system on the private roof deck).
• Obtain quotes from vendors and contractors for various property-related projects (e.g., electrical work for a hot tub, door removal and patching, minor renovations).
• Assist with setting up monitoring systems (e.g., temperature and humidity controls) for an art collection.
• Help set up a high-quality coffee setup at the residence to replicate a favorite café experience.
• Manage incoming calls, emails, and physical mail , ensuring timely communication and follow-up.
• Use Microsoft Office Suite (Word, Excel, PowerPoint) to draft, format, and edit documents, reports, and presentations as needed.

WHO YOU ARE

• A hands-on , proactive, and flexible team assistant with some prior experience in business/administrative support.
• Confident working independently and completing tasks to a high standard with minimal supervision.
• Available to start immediately and hit the ground running.
• Able to commit to 10-20 hours per week
• Tech-savvy , with strong computer literacy and proficiency in Microsoft Office Suite, Google Workspace, cloud storage platforms, web browsers, and spreadsheets.

Job Tags

Hourly pay, Temporary work, Part time, For contractors, Work at office, Immediate start, Remote work, Flexible hours, 10 hours per week,

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