Job Description

Core duties and responsibilities include the following. Other duties may be assigned.

Essential Duties

Board of Directors Administration

· Coordinate and attend all Board and committee meetings

· Prepare and distribute all Board-related documents including meeting agendas and meeting minutes

· Facilitate preparation and signing of corporate resolutions for Board approval

· Maintain rosters, organizational charts and Board files

· Assemble and distribute Board handbook

Office Administration

· The Office Manager is the “public face” of the Corporation. This person should have a welcoming and

personable demeanor

· Greet visitors, provide basic information and/or direct them to appropriate staff

· Assist telephone callers and/or direct them to appropriate staff

· Distribute mail

· Assist staff with administrative tasks and special projects and events, etc., as needed

· Coordinate staff meetings including menu, food deliveries and setup

· Some knowledge of ADP to produce workers compensation documents.

· Update and distribute staff documents, e.g. rosters, organizational chart, holiday calendars, etc.

· Office Supplies: order office, kitchen, and cleaning supplies. Work with office cleaning company and building

manager to maintain the office

· Office Equipment: maintain computer and phone equipment by working with our technology company.

Monitor support requests, order equipment and stock related supplies. Maintain copy machine, office printers

and postage meter

· Emergency Preparedness: oversee procedures and supplies

· Fire Alarm and Security Alarm System: oversee procedures

· Office Administration Policies and Procedures: update and maintain

· Notary Public: serve as notary for the Corporation

· Other duties as assigned

Human Resources Administration

· Serve as the on-site liaison with third-party Human Resources firm

· Serve as the on-site liaison with benefit providers, e.g. medical and life insurance programs

· Maintain employee and HR files

· Assist with recruitment by posting ads and overseeing the hiring process

· Coordinate in-person components of new-hire onboarding plan

· Assist in the performance review management process

Education/Experience/Skill Set

· Excellent communication skills – written, oral and interpersonal

· Experience working with Board of Directors

· Highest level of personal integrity and ethical standards

· Must be able to maintain confidentiality

· Proficient use of computer software, including MS Office platform

· Must be able to establish priorities and work independently in a proactive manner

· Ability to work with a diverse group of people in a collegial, team framework

· Must have excellent organizational and time management skills

· Must have strong problem solving skills and provided great attention to detail

· Flexible to assist where needed

· Must be willing to roll up their sleeves to perform all responsibilities needed to ensure success.

· BA preferred.

Work Environment/Equipment Used

The work environment will be in a professional office setting. The noise level is usually quiet to moderate. The individual in this position may operate any or all of the following: standard office equipment including personal computer and personal automobile.

Physical Activity

The Office Manager is required to talk, see and hear. In the course of performing this job, the Office Manager typically spends time sitting, standing, walking, stooping, kneeling, crouching, and climbing stairs, listening/speaking, writing, and operating a personal computer and personal automobile. The Office Manager must possess the ability to lift up to 25 lbs.

Compensation

The salary is commensurate with experience. WHCHC pays 100% of employee health, dental and vision insurance. WHCHC matches 25% of the employee’s 403(b) contribution, employee is fully vested after 1 year of contributions. Free parking, vacation and sick leave. This is a full-time position. Some evening and weekend work or meetings may be required. This position requires local travel in the normal course of performing job duties with mileage reimbursement. Must have access to reliable transportation to perform job duties, valid driver’s license and meet the state required amount of personal automobile liability insurance. A criminal background check will be required.

LOCAL CANDIDATES ONLY. Please email cover letter, resume and salary requirements to

barbarak@whchc.org and reference “Office Manager Position.” Applications without a cover letter will not be considered.

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