Job Description

A recognized entertainment organization in Los Angeles, CA is actively seeking an experienced Administrative professional to join their staff as an Executive Assistant providing support to one of their VPs.

About the Opportunity:

• Assignment Length: 6 to 12 months
• Schedule: Monday to Friday
• Hours: 8am to 6pm

Responsibilities:

• Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader
• Managing expense policy, including team approvals, reimbursements, travel and expense reports for team leader
• Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participating in meetings, taking notes, and disseminating information to relevant stakeholders
• Managing special projects/events as designated and assisting other department members as necessary and acting as back up for other assistants on team
• Performing other duties as assigned

Qualifications:

• 3+ years of Administrative experience supporting Executive and C-Level staff.
• High School Diploma / GED
• Prior experience supporting a leader working across different time zones.
• Expertise in Microsoft Office programs, including Outlook, Word, Excel, and Teams
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized
• Able to multitask efficiently and effectively

Desired Skills:

• Associate's and/or Bachelor's Degree
• Bilingual (English & Spanish/ English & Japanese)
• Advanced knowledge of PowerPoint

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