Job Description

Job Title:

Executive Assistant

Location:

Greenwich, CT (On-site, Monday–Friday)

Position Summary

We are seeking a highly organized and proactive Executive Assistant to support daily operations at our Greenwich office and provide strategic administrative support to our C-Suite executives. You will oversee and coordinate executive priorities and help drive operational efficiency. This is a critical, hands-on position ideal for a resourceful, detail-oriented professional who thrives in a fast-paced, high-growth environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to C-Suite executives.
• Manage complex calendars, schedule meetings, coordinate travel, and process expense reports.
• Prepare, edit, and manage correspondence, presentations, and reports.
• Serve as the primary liaison between executives, internal teams, and external partners.
• Handle confidential information with discretion and professionalism.
• Coordinate meeting logistics, including preparation of materials and technology setup.
• Think proactively with getting the executives prepared for their day and being two steps ahead of them ie : gathering all meeting materials, presentations and calendars.

Office Management

• Organize company events, meetings, and team-building activities.
• Maintain and update office policies, procedures, and records.
• Manage incoming and outgoing mail, shipments, and deliveries.
• Ensure a professional, welcoming environment for visitors and employees.
• Support onboarding for new hires, including equipment setup and office orientation.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience in office management, executive support, or related administrative roles.
• Ability to work full-time, on-site in Greenwich, Monday through Friday.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and a proactive, solutions-oriented approach.

Preferred Qualifications

• Experience supporting C-level executives.
• Familiarity with project management tools.
• Experience in Technology, Construction, or Real Estate industries a plus.

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