Job Description

Do you enjoy a mix of office work and hands-on tasks?

Are you organized, detail-oriented and able to take initiative?

Do you work well independently while also being a team player?

If you answered yes, we want to connect with you about our Administrative Assistant position. 

At DoorWays, we supply commercial builders with high-quality architectural openings products. Our expertise includes Division 8 hollow metal frames and doors, wood doors, and related hardware. We focus on delivering accurate, timely solutions while supporting builders, architects, and installers throughout every project.

Job Overview 

The Administrative Assistant plays a central role in keeping both office and project operations running smoothly. This person ensures that projects stay on schedule, documents and financial records are accurate and the office and warehouse environments are organized and functional. They serve as a key point of contact for the internal team, vendors, and visitors, bridging communication across administrative, project, estimating and operational functions.

Roles and Responsibilities

Office & Administration

• Manage all project and operational documentation, ensuring purchase orders, submittals, and shipment tracking are accurate, complete, and up-to-date
• Maintain financial records and support accounts payable (AP) and accounts receivable (AR) tasks to ensure timely and accurate billing and payments
• Train and assist team members in administrative, accounting, and project support processes to ensure consistent and efficient workflows
• Act as the first point of contact for phone and in-person inquiries, providing professional, courteous, and helpful communication
• Oversee daily office operations to keep the workspace organized, efficient, and running smoothly

Project Support & Estimating

• Assist with bid preparation and project planning, including scheduling deadlines, reviewing plans, and creating take-offs to support accurate proposals
• Coordinate project timelines, track shipments, and maintain submittal approval logs to keep projects on schedule
• Facilitate clear communication and proper documentation flow between project stakeholders to prevent delays or miscommunication

Skills & Characteristics 

• Proactive and willing to step in wherever needed
• Strong team player who collaborates effectively with others
• Self-motivated with the ability to take initiative independently
• Positive and enthusiastic attitude
• Driven to achieve results and support team goals
• Strong interpersonal awareness and able to “read the room”
• Highly detail-oriented with a focus on accuracy and follow-through

Experience 

• Comfortable using a computer
• 2-3 years of experience using Microsoft Office or similar tools 
• Office administrative experience preferred 
• Proven experience in construction/trades preferred
• Students earning degrees in Architecture or Construction Management are encouraged

Job Type: Part Time, on-site; NO REMOTE.

Pay Range: $20-$23 / hour; DOE 

If you're interested in this position, please send a cover letter explaining why you would be a good fit for this role, along with your resume, to admin@doorways-slo.com.

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