Job Description

Administrative Assistant / Accounts Payable / Scheduler

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do.

Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation.

1. We value people who can positively contribute to our team with positive energy

2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally.

3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others.

At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations.

After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation.

Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners.

RESPONSIBILITIES

• To have a seamless operational transaction with everyone at work every day.

• Learn all daily operations of office/showroom, while taking primary directions well from executive members.

• Learn and practice Patio 1’s organizational standards.

• Represent and follow the Patio 1’s “Lifestyle Brand” through all communications, personal appearances, and interactions.

• Learn and develop a strong interest in Design and the outdoor lifestyle industry.

• Support & Maintaining visual and organizational standards within our Office/ Showroom environments.

Requirements

• Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team

• Lead by example and ensure Office and Showroom Associates are supported

• Embrace change and deliver top results with a positive attitude no matter what the obstacle

• Excellent listening, verbal, and written communication skills

• Experience within professional firm or furniture and/or luxury retail preferred

• Business Administration, Teaching or Interior Design and relevant experience or education preferred

• Highly organized

• Collaborative

• Results-oriented

• Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications

Physical Requirements

• Ability to maneuver effectively around Showroom floor, stock room and office

• Position entails desk work, moving around in office and/or showroom

• May need to work with other offices and their staff from time to time

Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

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