Job Description

An association in Washington, DC is seeking a proactive and highly organized temporary Executive Assistant to support a C-suite executive. This is a high-visibility role that requires a professional with ten or more years of executive-level administrative experience, particularly in fast-paced, high-stakes environments. If you're energized by complex scheduling, can anticipate needs before they arise, and bring calm to chaos, this could be your next opportunity.

Key Responsibilities:

• Serve as a key right-hand by managing a dynamic calendar, coordinating meetings, and arranging domestic travel.
• Act as a communications gatekeeper—fielding emails, calls, and requests—while ensuring alignment with strategic priorities.
• Plan and prepare for internal leadership meetings by drafting agendas, taking minutes, distributing materials, and tracking follow-ups.
• Provide thoughtful support, particularly during high-volume periods or key organizational initiatives.
• Collaborate on special projects including large events, strategic planning processes, board prep, and cross-functional initiatives.
• Maintain confidential records and internal documents with discretion and accuracy.
• Stay two steps ahead by flagging upcoming deadlines, anticipating scheduling conflicts, and managing evolving priorities with agility.
• Help create seamless administrative operations across the organization through initiative, collaboration, and strong follow-through.

Why You’ll Love Working Here:

• This role offers a hybrid work model, with four in-office days and a supportive, mission-aligned culture.
• Take ownership of a pivotal role where your work directly supports leadership effectiveness.
• This is a temporary short-term opportunity for two-to-three months.

What We’re Looking For:

• Experienced and poised. You bring ten years of experience supporting C-level executives, ideally within mission-driven or nonprofit environments.
• Solutions-oriented. You’re comfortable juggling competing priorities and shifting gears as needed without missing a beat.
• Professional communicator. You have exceptional verbal and written communication skills and are confident interacting delicately, but strategically to be most effective.
• Tech-savvy. You’re highly proficient with Microsoft Office (especially Word, Excel, and PowerPoint) and can quickly adapt to internal systems.
• Education. Associate degree required; Bachelor’s degree preferred.
• Available. You understand the dynamic of supporting the C-suite and can adjust your schedule to meet overtime needs as well as in-office requirements.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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