Job Description

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Payroll Supervisor is responsible for overseeing the day-to-day operations of the Payroll Department, ensuring accurate and timely processing of team member paychecks in compliance with all payroll regulations. The candidate will supervise a staff of two, implement procedures and collaborate with other departments to maintain accurate and secure financial records. This role requires advanced payroll expertise, strong analytical skills, and the ability to streamline payroll operations. The Payroll Supervisor will also oversee payroll compliance matters, tax reconciliations, and reporting while providing leadership within the payroll department.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures, including reporting all accidents, incidents, and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Oversee and process multi-state weekly payroll, ensuring accuracy in processing of wages, payroll taxes, and team member deductions, reconciliations, distributions, and direct deposits.
• Review and verify time sheets, wage computations, and payroll records, identifying and resolving discrepancies as submitted from the field and other G&A Departments.
• Manage payroll-related compliance, including employment verifications, garnishments, IRS levies, and prevailing wage reporting.
• Process new hire paperwork and maintain team member records in the payroll system.
• Prepare, maintain, and distribute weekly/monthly/annual labor reports and other payroll-related data as required.
• Oversee payroll tax deposits and reconciliations, ensuring timely and accurate payments.
• Verify attendance, hours worked, pay adjustments, and payroll exemptions, maintaining accurate records.
• Ensure compliance with payroll laws and regulations (local, state, and federal), proactively addressing any discrepancies or risks.
• Provide payroll-related support to HR and Finance teams, assisting with audits and financial reporting.
• Review and facilitate weekly per diem payments.
• Providing information and guidance to team members and other departments regarding payroll matters, and training staff on policies and procedures.
• Supervising and mentoring payroll staff, providing performance feedback and addressing issues.

Qualifications:

• Minimum of five years of payroll experience, with at least one year in a supervisory role, with a bachelor’s degree in accounting, finance, or a related field preferred but not required.
• Experience in multi-state payroll processing and familiarity with prevailing wage law reporting.
• Knowledge of Vista by Viewpoint (TC-1 – Trimble Construction) software and payroll practices in the construction industry is a plus.
• Advanced proficiency in Microsoft Excel, including pivot tables, queries, and V-lookups.
• Experience managing payroll compliance, tax filings, and reporting requirements.
• Conversational Spanish skills are a plus but not a requirement.
• This position is 100% on-site and requires presence in our Littleton, MA office, Monday through Friday. Remote or hybrid work is not available.

Necessary Attributes:

• Ability to adapt to and collaborate with different personalities and management styles, including IT and Business Applications.
• Strong leadership skills with the ability to mentor and guide payroll staff.
• Excellent problem-solving skills and attention to detail.
• High level of professionalism, integrity, and discretion in handling confidential payroll information.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Proactive approach to identifying and implementing process and workflow improvements in payroll operations, enhancing efficiency and accuracy.
• Dedicated and hardworking with a commitment to accuracy and compliance.

We offer our full-time and eligible part-time team members a comprehensive benefits package that's among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry-leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

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