Job Description

Part-Time Client Relationship Manager, Real Estate

Scottsville, NY 14546 – Remote/Hybrid

• Time Commitment: Approximately 2–3 hours per day, 3–4 days per week

ABOUT THE ROLE:

• We are seeking a highly capable and self-directed Part-Time Client Relationship Manager to support a dynamic entrepreneur with ventures in real estate sales, Airbnb property management, and construction . This role is primarily focused on the real estate business and is ideal for someone who enjoys client communication, lead nurturing, and operational ownership
• This is not a traditional administrative position. The ideal candidate will function as a trusted second-in-command , taking ownership of client relationships, lead systems, and select financial and operational responsibilities—allowing the business owner to focus on strategic growth

KEY RESPONSIBILITIES:

Client Relationship & Lead Management

• Manage all incoming and outgoing real estate leads
• Enter, organize, and maintain client data in the CRM
• Create, implement, and maintain a structured lead follow-up system
• Send emails, handwritten cards, postcards, and client gifts
• Maintain consistent and professional communication with clients
• Serve as a primary point of contact for early-stage client engagement
• Review MLS listings and send relevant properties to clients
• Occasionally, show properties when the owner is traveling or overbooked

Marketing & Brand Support

• Assist with the creation and execution of simple marketing materials
• Collaborate creatively on client-facing communications
• Ensure brand messaging remains professional, polished, and consistent
• What This Role Does Not Include
• Writing or submitting real estate offers
• Managing transactions once a property is under contract
• Deal follow-up after contracts are executed

(Transactions are transferred to a separate department once under contract.)

REQUIRED QUALIFICATIONS:

• Active real estate license (not required to be actively selling)
• Experience managing leads and CRM systems
• QuickBooks experience and strong financial acumen
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional follow-through
• Ability to work independently and take ownership of responsibilities
• Comfortable representing the business with clients
• Creative mindset with attention to detail
• Take initiative in managing tasks independently and proactively

Ideal Candidate:

• Proactive, reliable, and self-motivated
• Confident in client-facing communication
• Comfortable supporting multiple business ventures
• Enjoys building systems and improving processes
• Looking for meaningful, part-time work with real responsibility

This role is ideal for a licensed real estate professional seeking flexible, part-time work with autonomy, variety, and the opportunity to grow alongside a fast-moving entrepreneur

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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