Job Description

📍 Location: Chicago, IL

🕒 Full-time | Hybrid (mostly remote with some in-office needs)

We’re hiring!

Are you organized, detail-oriented, and the type of person who keeps everything (and everyone) on track? We’re looking for an Operations Assistant to support day-to-day business functions across administration, HR onboarding, and light finance. This is a dynamic, hands-on role that touches nearly every part of our business — perfect for someone who enjoys variety and being the go-to person who gets things done.

What You’ll Do:

Administrative Support

• Manage incoming and outgoing mail, including tax agency correspondence
• Help keep the office running smoothly (e.g., coordinate meetings, book travel)
• Work with / report directly to the CEO/Founder

HR & Onboarding

• Support new hire onboarding paperwork and setup
• Maintain employee records and assist with general HR admin

Finance Support

• Handle bill pay and processing vendor invoices
• Track expenses and support light bookkeeping
• Help coordinate with accounting or tax teams as needed

General Ops

• Support ad hoc projects, reporting, or special initiatives
• Be the friendly face that makes everything work behind the scenes!

What We’re Looking For:

• Minimum 2 years experience in an administrative, HR, operations or finance support role
• Strong attention to detail and organizational skills
• Solid communication skills — written and verbal
• Comfortable with tools like Google Workspace and QuickBooks
• A team player who’s adaptable, self-motivated, and solution-oriented

What You’ll Get:

• Competitive pay (based on experience)—$60,000–$70,000/year base plus bonus
• Health, dental, and vision insurance—100% covered option for you
• Maximum flexibility—flexible scheduling, PTO (with 25+ paid holidays)
• Supportive team, growth opportunities, and real impact

🔹 How to Apply:

Send your resume and a quick note about why you’d be a great fit to hiring@mugsy.com. We’re excited to meet you!

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