Job Description

Are you searching for an Office Manager role with a growing global organization? This could be the job for you!

The ideal candidate will have worked in a fast-paced environment, exhibit high standards, have an innate ability to take initiative, and effortlessly drive continuous improvement in administrative functions. Strong leadership skills, excellent negotiation abilities, and a passion for streamlining operations and supporting systems to enhance productivity will ensure your success in this Office Manager role.

Base + Bonus + Comprehensive Benefits (medical, dental, vision, life, disability, commuter, 401K) + Vacation + Sick + Holidays + Free Gym + Free Parking

5 days - onsite

**MUST HAVE experience working in the financial services industry (hedge fund, private equity, venture capital).

Responsibilities

• Oversee office space planning and organization to maintain a professional and functional work environment
• Update and track headcount to global office capacity
• Work with CAO on global operations, including evaluation and buildout of new and/or existing office space
• Oversee procurement of office supplies, equipment, and services, ensuring cost-effective and high quality purchases and proper maintenance
• Evaluate and negotiate vendor contracts, including office supplies, catering, travel services, maintenance, and other operational needs
• Analyze and improve administrative systems, identifying opportunities for cost savings, automation, and efficiency enhancements
• support the executive team by ensuring executive assistants are well-coordinated and have the necessary resources needed to be highly efficient
• Responsible for Executive Assistant management, including performance management, performance feedback, and development

Qualifications

• 10+ years in office management, administrative leadership, or a similar role within the financial services industry
• Proven experience managing administrative staff, fostering collaboration and improving team efficiency
• Strong attention to detail
• Ability to evaluate vendor contracts, negotiate rates, and manage budgets effectively
• Comfortable working with office management software, procurement platforms, and workflow automation tools
• Strong verbal and written communication skills
• Ability to proactively resolve issues with minimal supervision
• Ability to work onsite 5 days/week

Benefits

• Medical, Dental, Vision
• Life
• Disability
• 401K
• Vacation, Holiday, Sick Time
• Free Parking
• Free Gym

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