Job Description

Company Overview JIA Communities is a startup real estate development company located in the heart of Rogers, AR that builds both residential and commercial based communities. We pride ourselves on building high-end modern designs with innovation and quality being the foundation of everything we do. Our goal is to provide a desirable community where you can truly live a fully engaged lifestyle within minutes of your home. Job Summary The Office & Finance Administrator plays a vital role in supporting the daily operations & financial functions of our organization. This position assists with Accounts Payable, Vendor Purchasing, and General Office Administration to ensure our projects and teams run efficiently. Key responsibilities include processing subcontractor & vendor invoices, managing our ERP, coordinating material & supply orders, and supporting administrative functions across departments. The ideal candidate is organized, detail-oriented, and comfortable working in a project-driven environment. Familiarity with construction billing, purchase orders, and job cost coding is a plus. This role is essential to keeping our back office aligned with field operations to ensure smooth financial and administrative workflows. Duties and Responsibilities Assist Controller in processing Accounts Payable, including coding, entering, and reconciling subcontractor and vendor invoices in a timely and accurate manner. Assist Purchasing Specialist with purchasing of construction materials, including generating and tracking purchase orders, verifying pricing, and coordinating delivery schedules. Learn & utilize our ERP in organizing records for material lists, vendors, PO’s, contracts, COIs, W-9s, and ACH forms, ensuring documentation is up to date and complete. Completing Financial tasks such as General Ledger, bank & balance sheet reconciliations, and monitoring cash position & register. Support job cost tracking and ensure proper coding of invoices and purchase orders to construction projects. Ensure compliance with internal controls and company policies regarding procurement and invoice processing. Assist in maintaining document control systems including bid contracts, scopes of work, subcontractor agreements, and safety records. Respond to trade partner payment inquiries using our Accounting & Construction ERP; research and resolve discrepancies as needed. Coordinate day-to-day office functions including answering phones, mail, team lunches, organizing & purchasing office supplies, and assisting with scheduling and meetings. Provide assistance on various projects related to HR, finance, sales, or operations. Perform other related duties as assigned to support efficient company operations. Knowledge, Skills & Abilities Required ~ Passion! Passion! Passion! Confidence and motivation to complete any task, large or small. ~ Bachelor’s Degree in Accounting, Finance, or related field required. ~2+ years’ experience in accounting, finance, or purchasing-related roles, preferably in the construction vertical. ~ Preferred 1+ year experience in processing Purchase Orders & invoices. ~ Strong understanding of GAAP, balance sheets, trial balances, & income statements. ~ Experience with processing Sales & Use tax and government rebates. ~ Teachability & humility & eagerness while primarily assisting our Controller & secondarily assisting our Purchasing Agent. ~ Keen attention to detail. This cannot be stated strongly enough. ~ Strong organizational and time management skills to handle multiple responsibilities across Finance, Purchasing, & Office Administration. ~ Proficiency in accounting software, ERPs, excel, & the Microsoft Suite. ~ Strong leadership and communication skills to collaborate with various departments. ~ Valid driver’s license. Health & Safety Factors The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Hours 8:30 to 4:30 Monday to Friday Direct Reports N/A Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. JIA Communities is an Equal Opportunity Employer – EOE, Including Disability/Vets Revised: June 2025

Job Tags

For subcontractor, Monday to Friday,

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