Job Description

Office Administrator

We are seeking a highly organized and proactive Office Administrator to support the daily operations of our commercial property management office. This role is essential in maintaining smooth administrative workflows and includes responsibilities in accounts payable to ensure timely and accurate financial processing.

Responsibilities:

• Serve as the first point of contact for tenants, vendors, and visitors, providing professional and courteous assistance.
• Manage office supplies, equipment, and vendor relationships to ensure a well-functioning work environment.
• Coordinate scheduling, meetings, and communications for property management staff.
• Maintain organized filing systems for leases, contracts, and compliance documents.
• Assist with onboarding and administrative support for new team members.
• Process accounts payable transactions, including invoice coding, data entry, and payment scheduling.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Support monthly financial reporting by preparing documentation and summaries as needed.
• Collaborate with property managers to track and manage service contracts and vendor performance.
• Ensure compliance with company policies and procedures in all administrative and financial tasks.

Qualifications:

• Proven experience in office administration, preferably in commercial real estate or property management.
• Familiarity with accounts payable processes and financial systems (e.g., Yardi, QuickBooks, or similar).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.

Preferred :

• Experience with property management software.
• Basic understanding of lease agreements and property operations.

If you are interested in learning more, please apply now.

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