Job Description

Our client is seeking a Billing and Office Administrator to join their growing team on contract-to-hire basis (6 months contract duration). This role is 100% onsite in Grand Rapids, MI.

Responsibilities:

• Processing client invoices/billing and coordinate project set ups
• Assist accounting team with expense reports, corporate credit card reports, AR, and AP data entry
• Manage day-to-day office operations and provide administrative support to the technical/professional staff
• Preparing/documenting project notes and assisting with writing proposals and project correspondence
• Manage inventory of office and kitchen supplies on a daily basis
• Maintain communications with the building management on office needs and emergency care
• Manage employee benefits, such as phone allowances, transit benefits, and 401(K) as assigned
• Schedule use of conference rooms for events and meetings, assist with booking travel arrangements
• Assist in the planning and executing company events
• Other projects as needed

Requirements:

• 3-5+ years of experience in administrative/financial support role required. Associate’s or Bachelor’s degree preferred
• Hands-on experience supporting client billing processes and using billing or ERP platforms
• Strong organizational, attention to detail, and communication skills
• Ability to work 100% onsite

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