Job Description

Job Title: Lease Administrator & Property Manager

Location: Manhattan, NY

Software Requirement: Must be fully proficient in Yardi Voyager

Overview:

Our client, a leading property management firm is seeking a versatile and experienced Lease Administrator & Property Manager proficient in Yardi Voyager. This role combines responsibilities across commercial and residential lease administration, property management, executive support, and general office operations. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities with professionalism and efficiency.

Key Responsibilities:

Lease Administration:

• Enter and manage lease data, prepare abstracts, renewals, and lease documents using Yardi Voyager and Rent Café
• Screen residential applicants through Yardi and Screen Works Pro
• Review lease expiration reports and perform tenant ledger audits and account reconciliations
• Generate and manage monthly billing for rent, utilities, CAM, taxes, late fees, and miscellaneous charges
• Maintain accurate and organized tenant files

Property Management:

• Respond to and resolve tenant concerns and maintenance issues
• Prepare tenant communications and marketing materials; coordinate with lease brokers
• Maintain access control systems and ensure building compliance (RPIE, Local Laws, etc.)
• Manage contractor insurance documentation and support resolution of building violations

Executive Support:

• Troubleshoot operational issues and follow up with tenants, vendors, contractors, and building staff
• Prepare and deliver monthly billing and end-of-month reports for principal review
• Professionally represent principals in tenant and vendor interactions

Office Administration:

• Maintain and organize all lease, building, and architectural files (electronic and hard copy)
• Manage office supplies and answer incoming calls

Qualifications:

• Mandatory: Expert-level proficiency in Yardi Voyager
• 4+ years of experience in property management and lease administration
• Strong administrative, communication, and problem-solving skills
• Ability to manage multiple responsibilities in a fast-paced environment

ID: 51273

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