Job Description

JOB TITLE: Executive Assistant

DEPARTMENT: Employee Benefits

LOCATION: Onsite – West LA(Sawtelle)

COMPANY OVERVIEW:

Venbrook Insurance Services is among the largest insurance brokerages in the U.S. We are a trusted partner to small and medium-size business providing a range of products and services, including accident & health insurance, property & casualty insurance, employee benefits, surety & title insurance, and risk management and protection.

Our clients count on us to care for their needs when the unexpected happens. Our culture is derived from the people that create it. We are not different in what we do. We are different in how we do it. Our culture helps us collaborate, unite, and create a diverse workforce. Our people are at the core of our purpose, vision, mission, and values.

We offer competitive compensation and a comprehensive benefits package:

• 401k + employee match
• Medical, dental, vision, life, and disability insurance
• Paid Time Off (PTO)
• Paid Holidays
• Paid Sick leave
• Professional development programs
• Work-life quality and flexibility

Visit us online at

POSITION OVERVIEW:

Come join our team as an important and contributing team member. The Executive Assistant role is a great way to add valuable experience to your resume. This role will actively support the President of Corporate Benefits and Specialty Health. They will work closely with Senior Executive Assistant, who supports all Venbrook Senior Leadership.

DUTIES & RESPONSIBILITIES:

• Organize and schedule appointments, meetings, and travel arrangements for multiple calendars.
• Manage expense reports through Workday.
• Coordinate logistics for meetings, including room setup, and catering.
• Work with sensitive information with discretion to maintain confidentiality and security.
• Produce and distribute correspondence memos, letters, and forms.
• Assist in the preparation of agendas, reports, and presentations.
• Handles executive online presence on LinkedIn
• Help support the division with ad hoc projects.
• Order and maintain supplies for office. Handle office deliveries
• Direct visitors and answer phone calls.
• In-office position with in the West LA Office.
• Provide personal assistance including scheduling family doctor appointments, coordinating travel, managing returns and orders, handling prescription coordination, picking up packages, and supporting various personal appointments.
• Team Support for the broader Employee Benefits team, including scheduling group meetings, preparing and distributing materials, coordinating cross-team communication, assisting with onboarding, sending reminders, serving as notetaker during meetings, and handling related follow-up tasks.
• Some PA work managing insurance coordination, reimbursements, and appointments,
• Experience in offsite event planning for Annual Employee benefits offsite meeting.

QUALIFICATIONS:

High level of professionalism, confidentiality, courtesy, and integrity.

5+ years of basic administrative experience.

Team player with the ability to frequently change priorities in a fast-paced environment.

Superior record for attendance and punctuality.

Excellent time management skills and the ability to prioritize tasks.

Experience supporting a team or department a must.

High school diploma or equivalent essential.

Proficient in MS Suite (Outlook, Excel, PowerPoint).

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