Job Description

Position Executive Assistant

Location Seattle, WA

Reports to Executive Director

Salary $80,000-$90,000, benefit-eligible

Details Full-time, in-office, looking to fill position immediately

About Us

The Ferry Foundations are rooted in the Catholic tradition and work to promote the dignity and quality of human life in our communities, especially for the most vulnerable. Our small but mighty family office takes an entrepreneurial, hands-on approach to philanthropy and focuses its impact in Washington state. Inspired by gratitude, we follow grace with courage, and we are looking for someone who is animated by those same values.

Summary

We are seeking an experienced, dedicated, and highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and help coordinate the operation of our Foundations. The ideal candidate will have exceptional communication skills, unparalleled attention to detail, and a passion for the mission of this family office.

Key Responsibilities

• This person works in tandem with the ED on a daily basis to help execute all operations of the Foundations; he/she is responsible for the administrative side of the operations.
• Serves as ED’s “right hand” and engages in a wide range of daily activities: budget management, grants management, communication with partners, research and synthesis of data, calendaring and emailing, coordinating meetings and small events, handling supplies, organizing data and files, making travel arrangements, and other items as needed.
• This person should exude professionalism and care as they will be the primary contact for Foundation inquiries, will interface with our investment, HR, legal, and accounting contractors, and will be responsible for guiding the grant administration process.
• The Foundations operate out of a remodeled historic house on First Hill, and we take great care to preserve our office building. This role includes property management for our office, including coordinating vendors who maintain the interior and exterior, and managing day-to-day care of the site.
• Our EA will be responsible for keeping files, records, and databases organized.
• This role requires strong written and visual communication skills. Our hope is that this person is an excellent writer, fluent with Google Suite, able to create slide decks, and comfortable with light graphic design. 
• With a small team and evolving projects and initiatives, responsibilities will evolve; this person should expect other duties as assigned by the ED.

Skills + Personal Attributes Required

• 5+ years’ experience as an Executive Assistant
• Excellent attention to detail and follow-through.
• Financial literacy and experience with budget management.
• Top-notch written and verbal communication skills.
• Advanced proficiency with G-Suite, Canva, and Zoom.
• Experience and previous success within the nonprofit and or faith-based sectors.
• Ability to handle confidential information in a professional manner
• Embrace and promote the Foundations' values and mission.
• Strong organizational and time-management skills.
• Demonstrates a “can-do” spirit, ready to solve problems with a positive attitude.
• Proven ability to take ownership of an area of responsibility and work independently.
• Team player and supportive colleague with strong interpersonal skills.
• Flexibility to adapt to changing priorities and work in a dynamic environment.

Benefits

• Base salary, exempt level
• Medical, vision, and dental insurance.
• 403(b) retirement savings plan, with employer match.
• Opportunity to work with a mission-driven organization.

We are looking to fill this position as soon as possible. Interested candidates should submit a resume and cover letter to apply@ferryfound.org.

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