Executive Assistant Job at Outcomes Matter Innovations, LLC, Jersey City, NJ

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  • Outcomes Matter Innovations, LLC
  • Jersey City, NJ

Job Description

Key Responsibilities:

  • Direct report to the CEO with responsibility to support executives comprising the c-suite team.
  • Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments.
  • Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills.
  • Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives.
  • Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
  • Plan and coordinate executive meetings, quarterly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials.
  • Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues.
  • Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization.
  • Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
  • At the direction of the CEO, coordinate Board activities, materials, and communications.
  • Take meeting minutes
  • Perform additional duties and special projects as assigned by the C-suite executives.

Qualifications:

  • Bachelor's degree strongly preferred, or equivalent combination of education and experience.
  • Proven experience providing executive-level support to C-suite executives in a fast-paced environment.
  • Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
  • Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency.
  • Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
  • Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required.
  • A dedication to our value system that promotes kindness, inclusion and teamwork.

Job Tags

Work at office,

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