Executive Assistant Job at Green Key Resources, New York, NY

MTN4R2xaRjZ2Zy93S0N3amhaVXJXNzh6bVE9PQ==
  • Green Key Resources
  • New York, NY

Job Description

An established financial services firm in Manhattan seeks an Executive Assistant, supporting a small team of senior executives in a dynamic and rewarding environment. This role presents an exciting opportunity for a professional who excels in providing high-level administrative support. Must have C-Suite support experience.

Salary: $130-150K base plus OT & bonus

Fully onsite

Hours: 9 am - 5:30 pm

Responsibilities:

  • Provide proactive and high-level administrative support to two senior executives, demonstrating exceptional organizational skills and attention to detail.
  • Serve as a gatekeeper, managing phone calls, emails, and correspondence with professionalism and discretion.
  • Coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements with precision and efficiency.
  • Schedule high volume meetings and domestic and international travel for executives.
  • Prepare and distribute a variety of communications, such as agendas, letters, reports, presentations, and confidential documents, maintaining confidentiality at all times.
  • Manage general office duties, including ordering supplies, coordinating office maintenance, and overseeing day-to-day operations.
  • Coordinate logistics for in-person, virtual, and remote meetings, ensuring seamless execution and a professional experience for all participants.
  • Demonstrate flexibility by assisting with ad hoc projects and providing support across various functions as needed.

Requirements:

  • 5-7+ years of experience as an Executive Assistant or in a similar role, demonstrating a track record of success and proficiency in providing high-level support.
  • Exceptional written and verbal communication skills, with the ability to interact effectively with executives, colleagues, and external stakeholders.
  • Proficiency with GSuite and Microsoft Teams, Word, Excel, Outlook, and PowerPoint.
  • Strong organizational skills and the ability to multitask effectively, maintaining composure and attention to detail in a fast-paced environment.
  • Demonstrated discretion and the ability to handle confidential information with integrity and professionalism.
  • A proactive and collaborative mindset, with a willingness to take initiative and contribute to team success.

Job Tags

Remote job,

Similar Jobs

Harvest Events

Events Assistant - Entry Level Job at Harvest Events

 ...Events Assistant Were se eking an Events Assistant who enjoys working directly with people, thrives in a team environment , and is motivated by mission-driven work. If youre looking to gain real-world experience in face-to-face marketing, sales, and public engagement... 

BayCare Health System

Certified Diabetes Educator Job at BayCare Health System

Where Expertise Meets Compassionate Care! At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of...

Outcomes Matter Innovations, LLC

Executive Assistant Job at Outcomes Matter Innovations, LLC

 ...Key Responsibilities: Direct report to the CEO with responsibility to support executives comprising the c-suite team. Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments.... 

Enigma Search

Human Resources Administrator Job at Enigma Search

 ...cornerstone of a company's employee experience? Our client, a growing healthcare organization with a dynamic culture, is seeking an HR Administrator to ensure smooth operations from onboarding through offboarding and maintain impeccable employee data integrity. This is a... 

BrandGuard Vents

Warehouse Associate Job at BrandGuard Vents

 ...committed to tackling fire safety across a range of sectors, applications, and global locations. BrandGuard Vents is looking for a Warehouse Associate to support our Warehouse/Operations Manager. The ideal candidate is fast paced, organized, and can get their sleeves...