Job Description

Position Overview

Helium Comedy Club is seeking a hardworking, detail-oriented, and professional Booking Assistant to support our dynamic booking team. This is a fast-paced ro3le, essential to ensuring the smooth execution of our daily talent operations. You'll be managing complex logistics for touring comedians, overseeing contracts, tracking show progress, and serving as a central point of communication with agents, artists, venues, and internal departments. Comedy fandom is not required—but curiosity, precision, and professionalism are.

Key Responsibilities

• Provide administrative and logistical support to the booking team
• Draft, track, and manage artist contracts and deal terms
• Manage show files to ensure all essential documents are present prior to day of show including but not limited to headliner and support contracts, riders, and W9’s.
• Coordinate show advancements, accommodations, and travel for performers
• Serve as a liaison between agents, managers, talent, and internal departments to confirm avails, holds, ticket counts and day-of-show logistics
• Work with marketing and sales teams to assist in live event builds, campaign rollouts and deliverables
• Assist with maintaining and updating booking calendars/databases and internal systems
• Support data entry, reporting, and basic analysis for booking operations
• Schedule and organize meetings, calls, and internal planning sessions
• Research & monitor new talent trends to assist in programming recommendations

Required Qualifications

• 2+ years of relevant work experience or internship in entertainment, live events, or a related field
• Highly detail-oriented, with excellent follow-through and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving capabilities and a proactive mindset
• Professional communication skills and discretion when handling sensitive information
• Reliable, efficient, and able to meet deadlines with minimal supervision
• Proficient in Microsoft Office, Google Workspace, and willing to learn ticketing and booking-specific platforms
• Availability for occasional evening and weekend work based on live show schedule

Core Competencies

• Clear and professional verbal and written communication
• Dependable, organized, and self-motivated
• Comfortable navigating ambiguity and adapting to change
• Strong sense of accountability and team collaboration.

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