Job Description

A local commercial real estate team is seeking a Brokerage Coordinator to support 3 brokers by managing administrative tasks, coordinating schedules, and ensuring smooth daily operations. This position requires excellent organizational skills, a high level of discretion, and the ability to handle multiple tasks in a fast-paced environment.

This is a direct hire, full-time position with a hybrid schedule.

Responsibilities:

• Provide high-level support by managing emails, calls, calendars, scheduling meetings, property tours, and tracking deadlines in team systems
• Prepare and organize contracts, agreements, and real estate documents
• Assist with transaction timelines, closings, and ensure proper filing
• Act as a secondary contact for clients and stakeholders, handle inquiries, follow-ups, and draft professional correspondence.
• Coordinate with the marketing team create and distribute property marketing materials, manage social media, and support promotional campaigns
• Maintain client databases and CRM systems, update transaction details, and gather research for market reports and competitive analysis
• Liaise with title companies, legal teams, lenders, and other professionals to facilitate smooth transactions and timely document submissions
• Oversee office organization, support special projects like events, maintain digital filing systems, and proactively solve workflow issues to support team efficiency

Qualifications & Skills:

• Bachelor's degree
• 2+ years of administrative experience
• Proficient in Microsoft Office
• Ability to create and utilize Excel spreadsheets
• Highly professional and relational

Benefits & Compensation:

• $50,000 - $55,000
• Employer sponsored medical insurance
• Contributing retirement
• Vacation & Holiday schedule

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