Job Description

This assignment will start fully on-site with the possibility to become hybrid.

Basic Purpose:

To provide in-office administrative support to designated Fixed Income team members and backup support for all Fixed Income investment teams.

Primary Responsibilities:

• Provide primary support to the designated Fixed Income team members.
• Work closely with the Fixed Income administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member.
• Manage calendar scheduling in Microsoft Outlook.
• Coordinate and manage virtual and on-site meetings.
• Arrange travel logistics, including securing visas and coordinating meetings.
• Ensure proper protocols are followed for building visitors.
• Communicate and follow up on requests and deadlines.
• Request new subscriptions and renewals for the team as needed.
• Renew professional memberships for the team.
• Obtain wet/e-signatures as needed.
• Prepare and edit materials using Microsoft PowerPoint, Word, and Excel.
• Create and process purchase requisitions in Ariba.
• Complete and submit expense reports in Concur.
• Assist with ad hoc projects and initiatives.
• Provide phone and message support.
• Print, copy, scan, and file materials.
• Sort and distribute mail.
• Maintain and order office supplies.

Job Requirements:

• Bachelor’s degree and a minimum of 5 years of related experience preferred.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail.
• Strong organizational skills and the ability to manage multiple tasks.
• Must be able to work both independently and as part of a team, adapting to various needs of Fixed Income.
• Must demonstrate self-confidence and the ability to interact with senior-level management.
• Must maintain strict confidentiality, multi-task, and pay strong attention to detail in a fast-paced environment.
• Advanced proficiency in MS Word, Excel, Outlook, and PowerPoint; familiarity with Adobe Pro, AdobeSign, and DocuSign.
• Ability to learn and work with various applications used by Fixed Income.

Job Tags

Similar Jobs